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Book Hot Desks with the Flexwhere App

More teleworking = fewer desks needed in the office. How does your company handle this?

Employees can use the mobile FlexWhere App to search for an available flex desk or meeting room from home and book it immediately. Confirmation of their arrival can be done by means of software or sensors.

As an HR and Facility manager you can create your own buildings, floors, workplaces or meeting rooms and you get a full insight into the occupancy rate of all these rooms so that you can make informed decisions.

Top features

Find a workplace
hot desk reserveren
Where are my colleagues?
flexplek reserveren
Book my worplace
werkplek reserveringssysteem
COVID measures
hot desks covid
Easy to manage
remote werken
Extensive reporting
reservatie systeem
Alert  Confirmation that you have arrived at your reserved workplace is done automatically via the FlexWhere tray app on your PC or by means of sensors. In case of non-compliance with your reservation, your reserved workplace can (if desired) be released again.

office space

Quick and easy start-up

1. You describe your needs during an online meeting
2. You provide the floor plans (PDF) of your building
3. We set up FlexWhere completely for you
4. You can get started within a few days and from then on you can also make updates to the system yourself

Covid Features

» Place a 1.5 meter circle around occupied workplaces
» Block workplaces that are too close together
» Show the preferred route on the map
» Show the cleaning staff which workplaces have been used
» Show the number of available places in a meeting room
» Receive a notification when an occupancy rate is reached
» Stop the reservations above a certain occupancy rate

work places
meeting rooms


Per user


€ 2/month

  • Desk & Room management
  • SVG editor
  • 1 building
  • Individual booking
  • Realtime occupancy
  • COVID 19 features
  • 24x7 support



  • Everything from Start +
  • Standard Sensor support
  • Multiple buildings
  • Group bookings
  • Historical reporting
  • Integration with Azure, Google, ...
  • Active Directory sync


Contact us

  • For more than 500 users

Some of our satisfied customers

referentie hot desks app
referentie werkplekken reserveren app
referentie hot desks reserveren
referentie flexwerken
referentie werkplekken reserveren

Online demo request

Kerkstraat 76
9406 Ninove (België)

Nico Staels
Tel: +32 497 27 85 70
Leave your details or call Nico to organize an online demo of FlexWhere.
As an extra you will receive our whitepaper on "The New Way of Working" for free.
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