Gemeente Harderwijk
In the context of The New Way of Working (nwow), the Municipality of Harderwijk was looking for a solution that could mesure the actual occupancy of their meeting rooms and workplaces, with which workplaces and rooms could be booked and which could also be linked with Topdesk, their current reservation tool.
Flexwhere software
Flexwhere was chosen for meeting room and workplace management at the Municipality of Harderwijk. This cloud application can be integrated with Active Directory and many reservation tools (Exchange, Office365, Google Apps, Planon, Topdesk, ...). Via the FlexWhere app, all information can also be consulted outside the office.
Flexwhere has a workplace and a meeting module.
Flexwhere has a workplace and a meeting module.
Workplace and Room management
With the Flexwhere Workplace Reservation software you can check from various devices in which buildings or on which floors there are still available workplaces. Free workplaces can be reserved immediately and colleagues can easily be found by name or position.
Also available meeting rooms can be found with the Flexwhere software and reserved ad hoc. Flexwhere was also linked to Topdesk, the reservation system of the municipality of Harderwijk, in order to display current and future reservations in one clear system.
All rooms also got room booking displays showing their current status.
Also available meeting rooms can be found with the Flexwhere software and reserved ad hoc. Flexwhere was also linked to Topdesk, the reservation system of the municipality of Harderwijk, in order to display current and future reservations in one clear system.
All rooms also got room booking displays showing their current status.
Hardware + Installatie
In addition to assisting in the choice of software, IKANDA also provides the most suitable hardware and installation on site. 26 rooms in the town hall of Harderwijk were equipped with meeting room screens that were already configured in advance with Flexwhere software.
Inside the building, the screens were hung on the wall or on glass.
All employees can now easily see whether a room is free (green) or occupied (red), by whom and for how long.
Inside the building, the screens were hung on the wall or on glass.
All employees can now easily see whether a room is free (green) or occupied (red), by whom and for how long.
FlexWhere has been received with great enthusiasm by our employees. Good to see that employees get faster together again instead of sending emails or calling, as they can immediately see whether the colleague is in the neighborhood or not. I can recommend FlexWhere and certainly also IKANDA to anyone who is thinking about implementing flexworking and wants to have quick answers on questions such as "Where can I sit?", "Where is my colleague?", "Where is a free meeting room" and "What is the actual occupation?".
Arnout Offereins - ICT specialist
