Resource Reservation system
But what about other resources such as ordering catering, providing IT equipment, reserving company cars, bicycles or parking spaces for visitors?
And what about reserving spaces at different locations or even in different countries?
IKANDA offers a solution in which the reservation of all resources, to be determined by yourself, can easily be combined thanks to Add-on Resource Central, suitable for Microsoft Outlook, Exchange, Office 365 & Teams.
Outlook is already equipped with its own set of standard functions, but Microsoft also supports various third-party APIs and technologies, allowing the existing functions to be expanded, to better meet specific needs such as organizing catering for meetings or booking additional IT resources.
Add-on Products offers their application both as Software as a Service (SaaS) and on-premise.
The Add-on software is suitable for Microsoft Outlook, Exchange, Office 365 & Teams.
The catering can be organized together with the booking of the meeting rooms via an integrated order form with which the organizer can indicate wishes such as:
- Type of lunch and drinks, time of day, number of people if different from the people in the meeting,..
- Exceptions for allergies ...
- Table arrangements: round or square table arrangement, classroom, ...
- To whom should the invoice be sent
The content of this order form can be formatted according to the own company needs and can differ per meeting room, building or country.
The Service Providers receive incoming orders directly and any changes or cancellations are automatically processed through Resource Central.
Why provide a separate tool to book company cars or bicycles or reserve parking spaces for visitors or management?
By keeping all this within 1 tool (Outlook), everything is within reach (availability of the resource + availability of the people).
With our New Way of Working solutions we can also immediately display the reservations on an interactive floor plan.
Resources such as laptops, projectors, digital flipcharts, etc. can also be easily reserved by putting them into separate categories or by simply adding them to the order form.
Order forms can be adapted to specific business needs and can vary per room, building or country.
The service providers receive the resource requests directly and any changes or cancellations are automatically processed through Resource Central.
Your own IT department could also be created as a service provider, so that f.i. assistance with setting up a video conference can be requested in advance.
The visitor management function of Resource Central creates an efficient workflow from registration to printing visitor badges and reporting on visitors.
Receptionists can quickly register visitors, print badges and perform bar code scans of badges to keep track of the registered visitors. When visitors check in, the organizers are automatically notified by e-mail or text message via Resource Central.
In unsupervised lobbies or high-traffic reception areas, companies can use the self-registration kiosk feature where visitors can check themselves in (hardware required) and save receptionists a lot of time.