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Meeting room module

meeting rooms occupation
Anyone who wants to work flexibly in the context of The New Way of Working will certainly also want to have a flexible meeting room management.

Our Meeting room module ensures that employees can immediately see which Meeting rooms are occupied and which are available and allows them to book an available room immediately.

Ikanda offers you a 360° solution that includes the software, the hardware (screens and/or sensors) and the services.


FlexWhere is our cloud software application that can be integrated with Active Directory and various other reservation tools (Exchange, Office365, Google Apps, Planon, Topdesk, ...).
All information can also be consulted outside the office via the FlexWhere app. 
If desired, the software can also be linked to sensors, but this is not a requirement.
All data processed by FlexWhere is completely anonymous.
Find a free meeting room
With the Meeting Room Module, an available meeting location is very easy to find. On the floor plans in the module, it is clearly visible per floor which meeting rooms are free and which are occupied.

Reserve a meeting room
Free meeting rooms can be reserved ad-hoc with the Meeting room module for a duration of your choice and this via multiple devices. Reservations are immediately synchronized, so that the occupancy information is always accurately displayed. FlexWhere can also be linked to other reservation systems, such as TopDesk, Planon, Office365, etc ...

Parking spaces and workplaces can also be mapped in this way.


If you want to know the actual occupancy of the meeting rooms, Sensors offer a solution. Sensors can be used to register whether a reserved meeting room is actually occupied. It can then be set that a reserved space is released if, for example, no occupancy is measured within 15 minutes after the start of the meeting. In this way one can prevent a meeting room from being displayed as 'occupied', without anyone actually being present.
Both wireless and wired sensors are possible.


The complete occupancy of a building can be displayed via Overview screens on the wall or via Information columns.

A small screen is attached to each meeting room (PoE), showing the status of that meeting room (free/busy/no show) and showing the reservations for the rest of the day.

A combination of Flexwhere with our Digital Signage solutions is also possible.
As a result, in addition to the overview of the building's occupancy rate, company information such as videos, RSS feeds, Social Media, menu of the day or other information can also be displayed.


flexwhere reporting
The management and administration functions are included as a standard part of Flexwhere and provide insight into the occupancy of meeting rooms.
Reports that show the occupancy of each room separately over a time period of your choice can be generated.
This data can be viewed via the management function, but can also be exported as a report or Excel file.
With the administration function, meeting rooms can also easily be adapted, added or removed.


IKANDA offers you an all-in solution.
After agreement, we take care of the installation on site, the configuration and the necessary integrations.
Moreover, we offer support after the completion of the project.
het nieuwe werken

About us

IKANDA builds Digital Experiences for Smart Buildings based on Sensors and Digital Signage solutions


Kerkstraat 76

9406 Ninove (Belgium)

+32 497 27 85 70

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phone +32 53 28 01 84


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