Allianz Brussels & Rotterdam
The relocation of Allianz Brussels was planned for the beginning of 2020 and Allianz Rotterdam was foreseen mid-2020. Allianz wanted to introduce the "New Way of Working" in its new buildings and therefore chose the IKANDA solutions for reserving workplaces & meeting rooms + visitor registration in combination with our screens and sensors.
New Way of Working
New Way of Working (NWOW) is a vision in which employees work independently of place and time. This means that employees no longer have a fixed workplace and that, if they want to come to the office, they can first reserve a workplace. For the implementation of this, Allianz opted for the Flexwhere cloud application. In addition to the workplace module for reserving workspaces, Allianz also chose the Flexwhere meeting module to optimize their meeting room management and gain insights into the use of their buildings.
Reservation of Workplaces
With the Flexwhere Workplace Reservation software, Allianz employees can see from various devices on which floors there are still available workplaces. Free workplaces can be reserved immediately and colleagues can be found quickly. Booked workplaces that are not occupied will be released again after a time period of choice.
1100 workplaces in Brussels and 1100 workplaces in Rotterdam are now ready for flex working.
1100 workplaces in Brussels and 1100 workplaces in Rotterdam are now ready for flex working.
Reservation of Meeting Rooms
With the Flexwhere software, employees can quickly get a clear overview of all free and occupied rooms in the building and this from different devices. Due to the link of Flexwhere with the Allianz reservation system, the most recent information is always displayed.
Room booking displays have been put next to the meeting rooms showing the current reservation status: free, occupied, by whom, for how long ...
No-shows (no one showed up in the meeting) are also reported.
In total, we have equipped 79 meeting rooms with meeting room screens in Brussels and 90 in Rotterdam.
Room booking displays have been put next to the meeting rooms showing the current reservation status: free, occupied, by whom, for how long ...
No-shows (no one showed up in the meeting) are also reported.
In total, we have equipped 79 meeting rooms with meeting room screens in Brussels and 90 in Rotterdam.
Overview screens
Which flex workplaces and rooms are available can be viewed on various devices (PC, laptop, tablet, smartphone, ..). Allianz also chose to hang a 32" touch display on every floor showing the floor plans. This way, employees can also immediately see where the free workplaces or meeting rooms are located on the floor. At Allianz's request, some rooms can also be booked via this screen.
In Belgium, 12 floors were equipped with a 32" screen and 16 in the Netherlands.
In Belgium, 12 floors were equipped with a 32" screen and 16 in the Netherlands.
Resource reservation
Most reservation systems are only geared to reserving meeting rooms. Additional software is required to order catering or to reserve IT equipment, company cars or parking spaces. Allianz's wish was to be able to do all this from one tool and to be able to filter based on certain criteria. The Resource Central software from Add-on Products was chosen, with which catering can be perfectly combined with the reservation of rooms and other resources, all within the Outlook environment. At Allianz, a total of 180 meeting rooms were linked to Resource Central. Each service provider (catering, IT, reception, ...) receives its own login. Read more here.
Visitor Registration
Allianz opted for a mainly unmanned reception desk. It was decided to place 3 screens in the reception area in both Belgium and the Netherlands, which were also provided with the Resource Central software of Add-on Products. With the visitor management function of this software, a fully personalized registration flow was created, in a layout perfectly adapted to the Allianz brand identity.
Smart Sensors
There can be a big difference between the number of people for whom a room is reserved and the number of people who actually show up. However, this information is crucial for answering a number of questions, such as: Are the meeting rooms often over- or understaffed? Are there enough rooms in my building? At Allianz, smart sensors were installed in 8 meeting rooms. These sensors not only detect the presence of people, but will actually going to count them. In addition, the sensors also measure environmental parameters such as dB, CO2, lux and temperature. Read more here.